Maximize productivity on the road: The most important apps for business travelers

In today's fast-paced business world, it's crucial to stay productive whether you're working from the office, working from home or on a business trip. Whether you're on your way to important meetings, exciting conferences or a delicate client visit, you should have the ideal tools at your fingertips to get the work done easily and quickly while traveling and on site. Fortunately, there are a variety of productivity apps that are specifically tailored to the needs of the modern business traveler. From trip planning to expense management to tracking your work time, these apps can help you stay organized, efficient and focused no matter where your travels take you.

Some of our favorite productivity apps

Trello

Working as a team can be difficult over long distances. This becomes especially clear when you have to coordinate closely and may not see each other for weeks or months. To avoid having to clarify everything in time-consuming meetings, project management tools such as the Trello app allow you to organize your tasks, work on things together with team members, coordinate and track the progress of joint projects on the go. Here you have the option of creating boards for each project or trip, to which you can attach tasks and set specific deadlines. The app also makes it particularly easy to keep your team members up to date with real-time updates.

Asana

Similar to Trello, the Asana app is also used by many teams to coordinate their project management more efficiently. Here you can easily create project timelines, take on tasks or assign them to other team members, clarify and mark priorities and communicate with team members. This is not only possible with the practical app on the computer, but of course also directly via cell phone or tablet.

Slack

The Slack app is a practical communication tool to ensure that there are no communication bottlenecks and that all important information can be communicated in real time and via the appropriate channels to all those involved. Here you can not only contact colleagues, but also share and receive files.

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Apps tailor-made for business travelers

TripIt

It's not just communication and working with the team at home that need to be well planned and organized on a business trip. You should also be able to easily keep track of the timing, schedule and various stages of the trip. The TripIt app is a great way to make the organizational part of the business trip easier. When you send the relevant emails to TripIt with confirmation of travel, hotel and other bookings, the app automatically creates a detailed itinerary for you and gives you the opportunity to get a simple overview of all your travel plans in one place. Plus, you can access your itinerary offline so you never have to worry about missing important trip details.

Uber for Business

To avoid worrying about delayed trains or the availability of cabs when you need to get from one business meeting to the next in the shortest possible time, the Uber app is recommended. With the 'Uber for Business' option, it makes it easier to organize transport on business trips. You can book rides for yourself or your colleagues directly via the app in advance, send items and order food. You can have the expenses incurred on business trips automatically deducted from your company account. You can also track your trips in real time and receive detailed receipts, which you may need for expense reporting.

Expensify: An app for accurate expense management

An important consideration for any business trip is to accurately record your expenses so that they can be accurately tracked by your employer. There are also a variety of apps for this, but the Expensify app has proven to be particularly practical. It simplifies expense management by making it possible to record receipts, track expenses and create expense reports on the go. It's as simple as taking a photo of your receipt and the app automatically pulls the relevant information from it and categorizes your expenses. You can also link your credit card to Expensify to automatically import transactions and track your expenses in real time.

Keep an eye on the clock: Clockify for time tracking

In order not to lose track of time at work and, in case of doubt, to be able to check how much time you have needed for which customer, for example, a good time tracking app is recommended on business trips. The Clockify app with its simple but powerful time tracking function is a free option for this. Track your time by project or client, create detailed reports and analyze your productivity over time. If you already work with other popular project management and productivity apps, you can also easily link them.

Conclusion

Of course, even people who travel frequently on business don't want to burden their cell phone with a multitude of apps, which can be difficult to keep track of. We therefore recommend that you choose a few favourites from our list of apps that can help you organize your business trip and familiarize yourself with them. Whether an app is helpful for you and your team and works in the long term naturally depends first and foremost on whether the features on offer cover exactly what you need to communicate and organize your work. However, aesthetic aspects also play a role and when choosing a productivity app, you should not only pay attention to its functions, but also to a design that is clear and appeals to you. This is the only way to ensure you find an option that you will enjoy working with often and for a long time. Have fun trying it out!